Managing Users, Teams, and Working Copy Collaborators

Managing Users, Teams, and Working Copy Collaborators

Scrivito includes sophisticated yet easy to comprehend user management capabilities. The users of a Scrivito CMS are the people allowed to work with the CMS in general. By means of teams, these users can be grouped so as to reflect your company’s approach to handling responsibilities. Teams let you grant their members permissions, e.g. regarding their general kind of access to working copies.

Users can be added as collaborators to working copies. Again by means of permissions, collaborators can be given access to the content of the working copy.

Managing users and teams

User and team management are available to you in your Scrivito CMS if you have the account-wide “Manage users” permission.

Users with this permission will find a “Manage users” item in the main menu. After selecting this item, you are sent to JustRelate’s account management platform, the JustRelate Console, where you will find the user and team management functionality needed, among other things.

Managing working copy collaborators

Working copies are a place where users can collaboratively work on content. Scrivito lets their respective owners invite users and assign them a role, which specifies their individual access to the working copy. To do this, click the “Collaborators” button on the “Working copies” sidebar panel.

The dialog that is then displayed allows you to add users to the working copy, or change any user’s access to it, provided that you are an owner of the working copy. Users can be given one of the following three roles:

Is owner
An owner can view and edit content, publish the working copy unless the workflow prevents this, delete it, add users to it, and change the users’ role.

Can edit
The user can view and edit content.

Can view
The user can only view content.

As a default, new users are made co-owners of the working copy, meaning that they have full control over it. If this is not what you want, change their role to “Can edit” or “Can view”, depending on whether they should be able to change content or not.

After publishing, the users who last collaborated on the working copy (except the user who published) are notified via email.